Many people in Kerala face problems when their name appears differently in documents like Aadhaar, SSLC certificate, PAN card, passport, ration card, or bank records. Even a small spelling change can create issues during official verification.
To solve this problem, the Kerala government provides a One and Same Certificate through the Kerala Revenue Department and e-District Kerala Portal.
What is One and Same Certificate?
A One and Same Certificate is an official document that confirms different versions of a person’s name belong to the same individual.
For example:
- Abdul Rahman
- A. Rahman
- Abdul Rehman
All these names can legally be treated as one person after obtaining this certificate.
This certificate is commonly issued through the Revenue Department Kerala after document verification.
Why is This Certificate Required?
This certificate is useful when name mismatch problems happen in important records.
Common situations include:
- Passport application
- Visa processing
- Government job verification
- Bank account correction
- Property registration
- Educational admission
- Pension or insurance claims
Even minor spelling differences can delay approval processes, so this certificate acts as valid proof.
Documents Required
Before applying online, keep these documents ready:
- Aadhaar Card
- SSLC certificate
- PAN Card
- Passport (if available)
- Ration Card
- Affidavit (if required)
- Passport-size photo
- Mobile number
Upload documents that clearly show the different versions of the name.
How to Apply Online for One and Same Certificate Kerala
People in Kerala often need a One and Same Certificate when their name appears differently in documents like Aadhaar, SSLC, PAN card, passport, voter ID, or ration card.
You can apply online through the official e-District Kerala Portal managed under the Kerala Revenue Department. (eDistrict Kerala)
Step 1 – Open e-District Kerala Portal
Visit the official website:
📄 Open e-District Kerala Portal
On the homepage, click:
- “Portal User Login”
- Or “New Portal User Creation” if you are a new user. (eDistrict Kerala)
Step 2 – Create New Account
If you do not have an account:
Enter:
- Full name
- Mobile number
- Aadhaar number
- Email ID
- Address details
- Username and password
Then:
- Verify OTP sent to mobile/email
- Complete registration process
After successful registration, login using username and password. (IndiaFilings)
Step 3 – Complete One-Time Registration
After login:
- Go to “One Time Registration”
- Select “Applicant Registration”
Fill:
- Personal details
- Address
- Aadhaar information
- Family details
Click:
- “Duplicate Check”
- Then submit registration
This registration is needed before applying for certificate services. (IndiaFilings)
Step 4 – Select One and Same Certificate
After completing registration:
- Open “Apply for Certificate”
- Choose your eDistrict registration number
- Select certificate type:
“One and Same Certificate”
Then click Continue. (Akshaya Web Portal)
Step 5 – Fill Application Form Carefully
Enter all required details:
- Name as per Aadhaar
- Other name variations
- Purpose of certificate
- Address details
- Mobile number
Example:
- Muhammed Shafi
- Mohammed Shafy
- M. Shafi
All name versions must be entered correctly.
Double-check spellings before moving forward.
Step 6 – Upload Required Documents
Upload scanned copies of documents showing different name versions.
Usually required:
- Aadhaar Card
- SSLC certificate
- PAN Card
- Passport (if available)
- Voter ID
- Ration Card
- Affidavit (if requested)
- Passport-size photo
Clear scanned copies help avoid rejection. (Akshaya Web Portal)
Step 7 – OTP Verification
After saving the application:
- OTP will be sent to registered mobile number
- Enter OTP
- Confirm submission
The application will then move to document upload/payment section. (E SEVAKAN)
Step 8 – Pay Application Fee
Complete online payment using:
- UPI
- Debit card
- Net banking
- Other online payment methods
After payment:
- Application gets submitted successfully
- Acknowledgment receipt is generated
Save or print the acknowledgment number for tracking. (E District Portal)
Step 9 – Verification by Revenue Officials
After submission:
- Village Office verifies documents
- Revenue Department Kerala checks details
- Local enquiry may happen in some cases
- Additional clarification may be requested
Applications are processed digitally through e-District Kerala services. (Digiports)
Step 10 – Track Application Status
You can track status online through the portal.
Steps:
- Login to e-District Kerala
- Open “Track Application”
- Enter Application Number or ARN
- View approval status
Once approved, digitally signed certificate can be downloaded online. (E District Portal)
Processing Time
Many applications are processed within about 5 working days depending on verification and local office workload. (Akshaya Web Portal)
Important Precautions
- Enter names exactly as shown in documents
- Upload readable scanned copies
- Use active mobile number
- Keep acknowledgment number safely
- Avoid spelling mistakes
- Affidavit may be required in some cases
Remember:
This certificate is mainly for small name differences or initials. If you completely changed your name legally, Gazette Notification may be required instead. (E SEVAKAN)
Final Thoughts
The One and Same Certificate Kerala service is very helpful for resolving name mismatch issues across different documents. With online services from e-District Kerala and the Kerala Revenue Department, people can now apply more easily without making repeated office visits.
📄 Open e-District Kerala Portal
